Signature Coordination

Cancellation Policy

These Terms and Conditions, together with the Client's accepted proposal, invoice, booking confirmation, Signature Coordination scope of services, and any written addenda or change orders (collectively, the "Agreement"), govern the Signature Coordination services provided by AFK Events & Designs, Inc. ("AFK") to the client identified in the booking documents ("Client"). By signing or electronically accepting the Agreement, or by submitting the required initial payment, Client acknowledges that Client has reviewed and agrees to the Agreement. 1. Signature Coordination Service Signature Coordination is a professional event coordination and event-day management service intended for Clients who have substantially completed the planning of their Event before AFK's active coordination period begins. Unless otherwise stated in the accepted proposal, active Signature Coordination services begin approximately four (4) to six (6) weeks before the Event. Booking the service earlier reserves AFK's availability but does not create an obligation for AFK to provide active planning or coordination services before the stated commencement period. Signature Coordination is not full-service planning, partial planning, event design, décor production, or unlimited consulting unless such services are expressly included in writing. 2. Planning Completion Requirement Client is responsible for substantially completing the planning of the Event before AFK's coordination services commence, including securing primary vendors, making material planning decisions, executing vendor agreements, and making required vendor payments. AFK may review, organize, clarify, and coordinate the plans supplied by Client; however, AFK does not assume responsibility for planning decisions, vendor selections, contractual commitments, omissions, errors, or obligations made or incurred before AFK's service commencement. 3. Scope of Services The specific services included in Signature Coordination are those stated in Client's accepted proposal or booking confirmation. Services may include a dedicated AFK Lead Coordinator and event-day team, digital client planning portal, final planning and document review, venue walkthrough, master event-day timeline, key vendor coordination, final logistics preparation, rehearsal coordination when applicable, event-day management, and setup and breakdown oversight. Any service outside the contracted scope may require additional fees or a separate agreement.

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